International Center for Collaborative Research on Disaster Risk Reduction

International Center for Collaborative Research on Disaster Risk Reduction


The Second Round Call for Proposals on Collaborative Research Project

Deadline May 15, 2016


Asia is the world’s most disaster-prone region. Disasters caused over 65,000 deaths in Asia and affected almost 220 million people each year between 2002 and 2011. Affected by almost all types of natural disasters, China shares similar challenges such as geographical diversity, climate variations, rising population and urbanization. Significant efforts have been made to mitigate disaster risks and support recovery and China’s experience can potentially benefit other developing countries in the region.
The UK Government’s Humanitarian Policy commits DFID to working with an emerging group of non-traditional partners to build developing countries’ resilience to disasters. Working with China on regional cooperation in Asia is considered as an opportunity to encourage countries to work together, to discuss solutions to common problems and to exchange best practices.
The Sharing and Learning on Community Based Disaster Management in Asia Programme (CBDM Asia), which started in 2012, aims to increase resilience to disasters of poor communities in developing countries in the Asia region through improved regional cooperation on community based disaster management. The Programme is part of the UK-China Development Partnership to address global challenges.
The programme is supported by the Department for International Development (DFID) of UK, the Ministry of Commerce and the Ministry of Civil Affairs, with the United Nations Development Programme (UNDP) acting as the programme management agency.

2.Introduction of ICCR-DRR

The International Center for Collaborative Research on Disaster Risk Reduction (hereinafter referred to as “ICCR-DRR”), as a part of the CBDM Asia Programme, aims at promoting the collaborative research of cutting-edge topics and key techniques of disaster risk reduction, helping developing countries to strengthen their academic exchange and technique applications in disaster management area, and fostering global and regional research partnerships on disaster risk reduction.

3.Research Topics

ICCR-DRR compiled a list of potential collaborative research topics after consulting experts from Nepal, Bangladesh, China, and the U.K. After rounds of voting process, the Committee meeting, the Advisory Committee has made decision on two collaborative research topics and the amount of research funds. After the first round call for proposals, one applicant was selected to conduct one research topic.
ICCR-DRR seeks proposals on another research topic: Response of Natural Disasters through Resilience: Addressing Extreme Climatic Disasters to Annihilate the Insecurity of Food, Nutrition and Livelihood – A Study on Disaster affected Countries of Asia.


Along with climate change, disasters like Flood, cyclone, drought and salinity, pose serious threat of food security and sustainable livelihood of one-fourth of the population of Asia, causing severe damage to crops, infrastructures, properties and communication and making soil unsuitable to grow crop. For example, cyclonic storm surge make land unproductive due to salinity intrusion. The major agriculture sub-sectors, including crops, livestock, fisheries and forestry, absorb approximately 22 percent of the economic impact caused by medium- and large scale natural hazards and disasters in developing countries (FAO[1], 2015). Moreover, increased intensity and magnitude of various disasters due to climate change make marginalized people more vulnerable. Right now micronutrient deficiency affects 2 billion people – over 25% of the global population – making them susceptible to long-term, irreversible health effects, as well as having damaging socio-economic consequences (ACF[2], 2016). Between 2003 and 2013, natural hazards and disasters in developing countries affected more than 1.9 billion people and caused over USD 494 billion in estimated damage (FAO, 2015). There is need to assess the impacts of disasters on food security and livelihoods and find out sustainable and cost effective methods/initiatives to improve food security in Bangladesh, Nepal and China.

b.Expected tasks

To increase the capacity of vulnerable people of these three counties, in term of food security, balanced nutrition intake and improved livelihood.

The successful project should include:

·an analysis of the impacts of extreme climatic disasters such as floods, drought, and cyclones on the livelihood of poor people of Bangladesh, Nepal and China;

·recommendation on sustainable mechanisms and alternative means of livelihoods to ensure food security and resilience through ecosystem services and other innovative and alternative strategies;

·assessment of the recommended mechanisms and strategies;

·implications of gender dimension in those options;

4.Proposal Requirement

·Technical Proposal (Maximum 5,000 words)

The proposal shall be structured using the attached Technical Proposal Template, including the following two main sections:

·Applicants’ Organization

-this section should provide details regarding management structure of the organization, organizational capability/resources, and experience of organization, the list of projects / contracts (both completed and on-going, both domestic and international) which are related or similar in nature to the requirements of the Call for Proposals (CFP), and proof of financial stability and adequacy of resources to complete the research required by the CFP.

·Approach and Implementation Plan

-this section should provide technical approach and methodology, work plan, management structure and key personnel, reporting and monitoring, risks/mitigation measures, subcontracting and others. In detail, you should explain your understanding of the research topics, approaches to the objectives, methodologies for carrying out the activities, and a list of expected outputs. You should also explain the preliminary study and feasibility of your proposal. Main activities of the research, their content and duration, milestones/indicators, and a list of the final documents should be included here. It would be better to include the potential for scale-up and viable exist strategy to increase the probability that relevant activities can be sustained beyond the life of CBDM Phase II. In the sub section of management structure and key personnel, you should propose the structure of your research team, the key expert responsible and list the main collaborate research institutes. A brief description of the reporting mechanism and risks/mitigation measures should be included. If any work would be subcontracted, an explanation of the reason, the percentage of the work and the roles of the proposed sub-contractors is needed.
In addition, applicants should also provide Team Composition, Task Assignments & Level of Effort (LOE), Curriculum Vitae (CV) of Proposed Key Personnel and Work Schedule required as three annexes of the technical proposal. A signed letter of consent confirming participation and capacity of research by all the other institutes is required as the proposal should be collaborative.


·Financial Proposal

The Financial Proposal shall be prepared using the attached standard form. It shall list all major cost components associated with the services, and the detailed breakdown of such costs.  All outputs and activities described in the Technical Proposal must be budgeted separately.  Any output and activities described in the Technical Proposal but not budgeted in the Financial Proposal, shall be assumed to be included in the costs of other activities or items, as well as in the final total costs. In addition, research funds management method and how to distribute to partners in other countries should be included as well.

5.Selection Criteria

Proposals will be reviewed by the Advisory Committee of the ICCR-DRR and evaluated with the following criteria foremost:

Criteria Points
a.      reflect international collaboration[3]; 15
b.      focus on disaster management, especially at community level; 10
c.      have preliminary/feasibility study already completed; 15
d.      have proposed outcome relevant to project objectives; 10
e.      potential sustainability; 10
f.       involve multi-participation; 10
g.      have the potential of scaling up; 10
h.     have the potential for immediate implementation at a large scale at community level; 10
i.       promote/ enhance local DRR technology, materials and culture. 10

The technical proposal will be assessed under criteria above, by “blind” evaluation, i.e. without knowing any information about the researcher(s) submitting the proposal. If the rating of the technical proposal does not pass “70”, the proposal will be rejected and the corresponding financial proposal will not be assessed.
The formula for the rating of the Proposals will be as follows:

·Rating the Technical Proposal (TP)= Total Score Obtained by the Offer / Number of Reviewers

·Rating the Financial Proposal (FP)= Total Score Obtained by the Offer / Number of Reviewers

·Total Combined Score= (TP Rating) x 70% + (FP Rating) x 30%

The academic institutes should also have strong inclination to collaborate with other institutes for the collaborative property of the projects. The research design should include capturing learning about replication and adaptation to different country contexts in the Asia region.


The indicative planning is:

  Stages Date and time or indicative period
a Publication of the call 5th April 2016
b Deadline for submitting proposals 15th May 2016
c Evaluation period May 2016
d Information to applicants June 2016
e Negotiation June 2016
f Signature of grant agreement June 2016
g Starting date of the action June 2016

Implementation period:
The collaborative researches shall start after the signature of the grant agreement or on a specified date set by both parties and shall complete within the duration of CBDM Asia Phase II (September 2015-September 2017). Therefore, the project duration will be approximately 15 months.

7.Budget Available

·The budget earmarked amounts to £180,000.

·ICCR-DRR expects to fund only one proposal for this research topic.

·ICCR-DRR reserves the right not to disburse all the funds available.

·The fund will be allocated by three installments: the first payment will be made after signing contract; the second payment will be made after the approval of the first annual report; the third payment will be made after the final assessment.

8.Proposal Submission

Interested institutes are required to complete and submit the following documents by deadline:
-Technique Proposal;
-Financial Proposal;
-A signed letter of consent confirming participation and capacity of research by all the other institutes.


·Proposals should be submitted to

·Proposals and relevant documents must be sent no later than 00:01 GMT+8:00, May 15, 2016.

·Clarifications may be requested not later than 7 days before the proposal submission deadline.

·Proposals must be drafted in English.

·No modification to the application is allowed once the deadline for submission has elapsed.

·The applicant will be informed in writing about the result of the selection process by the end of May.

Failure to comply with these requirements will lead to the rejection of the application. Applicants should take full responsibility for the receiving of the proposal.

9.Awards of Contract

After approved by the Advisory Committee, ICCR-DRR will award contracts to the selected applicants.


Information related to evaluation of proposals and recommendations concerning awards shall not be disclosed to other applicants who submit the proposals or to other persons not officially concerned with the process, until the publication of the award of Contract.
During the evaluation process, Tenderers shall not disclose any information related to tender process to agencies and persons not officially concerned with the process.


Requests for further information shall be sent by e-mail to indicating in the subject line “Collaborative Research Projects CFP”.

[1] FAO, 2015. The Impact of Natural Hazards and Disasters on Agriculture and Food Security and Nutrition. Rome – Italy.

[2] ACF, 2016. Food Security and Nutrition.

[3] In accordance with the objective of CBDM programme to encourage collaboration between China, UK, Nepal and Bangladesh, the research team should be composed of at least members from these four countries.



Annex 1-Technical Proposal Template

Annex 2-Financial Proposal Form