International Center for Collaborative Research on Disaster Risk Reduction

International Center for Collaborative Research on Disaster Risk Reduction


The 1st Round Call for Proposals on International Research Network on Disaster Risk Reduction

Deadline May 20, 2016


Asia is the world’s most disaster-prone region. Disasters caused over 65,000 deaths in Asia and affected almost 220 million people each year between 2002 and 2011. Affected by almost all types of natural disasters, China shares similar challenges such as geographical diversity, climate variations, rising population and urbanization. Significant efforts have been made to mitigate disaster risks and support recovery and China’s experience can potentially benefit other developing countries in the region.
The UK Government’s Humanitarian Policy commits the Department for International Development (DFID) to work with an emerging group of non-traditional partners to build developing countries’ resilience to disasters. Working with China on regional cooperation in Asia is considered as an opportunity to encourage countries to work together, to discuss solutions to common problems and to exchange best practices. The Sharing and Learning on Community Based Disaster Management in Asia Programme (CBDM Asia) sits under the Memorandum of Understanding signed by the UK and Chinese governments, which established a strategic development partnership between China and the UK to work collaboratively to address global challenges.
With support from DFID and the Government of China, particularly the Ministry of Commerce and the Ministry of Civil Affairs, with the United Nations Development Programme (UNDP) acting as the programme management agency, CBDM Asia aims to increase resilience to disasters of poor communities in developing countries in the Asia region through improved regional cooperation on community based disaster management. The Programme also aims to promote the application of knowledge and learning to the improvement of community disaster reduction policies as well as practices.

2.Introduction of ICCR-DRR

The International Center for Collaborative Research on Disaster Risk Reduction (hereinafter referred to as “ICCR-DRR”), as a part of the CBDM Asia Programme, aims at promoting the collaborative research of cutting-edge topics and key techniques of disaster risk reduction, helping developing countries to strengthen their academic exchanges and technique applications in disaster management area, and fostering global and regional research partnerships on disaster risk reduction.

ICCR-DRR consists of an Advisory Committee and a Project Management Office (PMO). The Advisory Committee is mainly responsible for making significant decision of the center, monitoring the process of collaborative research projects, guiding research project implementation, and evaluating the results of relevant research projects. The PMO is responsible for daily operation of the center.

Two major activities will be conducted in ICCR-DRR to promote south-south cooperation and to contribute to the achievement of the overall objectives of CBDM Asia II: collaborative research projects and international research network activities.

3.Introduction of International Research Network on DRR

In accordance with the objectives and strategies of CBDM Asia II to strengthen south-south cooperation and exchange, ICCR-DRR establishes the International Research Network on DRR, which provides a platform for international communication and knowledge, technique and experience sharing on disaster risk reduction. International Research Network on DRR consists of research centers and institutes at home and abroad engaged in disaster risk reduction, emergency management, post-disaster reconstruction and other relevant studies.

Member institutes of the Network will be confirmed through the endorsement letter. Only the research network activities conducted by the network members are eligible to be funded by the CBDM Asia programme. The research activities range from workshops, seminars, scholar exchange activities, case studies, to ad-hoc researches centering on the research topics of ICCR-DRR in accordance with the main objectives of CBDM Asia programme.

In the first half of 2016, ICCR-DRR will support approximately five short-term (6-12 months) research activities within the Network by allocating 10,000-20,000 pounds for each activity.

4.Research Topics

·Community-based Disaster Risk Management

The research focuses on people-oriented bottom-up disaster management model and aims to control and reduce disaster risks to achieve maximum security protection at the lowest cost on the basis of natural disaster risk identification, analysis and evaluation, via encouraging people to participate in the whole process of disaster prevention and mitigation. At present, strengthening community-based disaster risk management is one of the leading research trends in global disaster risk reduction, which will make contributions to reducing disaster loss and improving community capacity in disaster risk management.

·Integrated Disaster Risk Management

Focused on high risk areas and based on international collaboration, the research focuses on the theoretical and methodological research of natural disasters risk assessment, loss assessment and cost-benefit analysis of disaster prevention and mitigation measures, the application of advanced disaster risk reduction technologies, including early warning, disaster surveillance and post-disaster recovery technologies, as well as  effective and innovative engineering measures for reducing losses and damage caused by natural disasters. From different research perspectives, this research will promote the integrated disaster risk management and help establish integrated disaster risk governance paradigm.

·Risk and Sustainable development

The research focuses on the new mode of integrating risk management with sustainable development. Sustainable development should address natural disaster threats and deal with the direct and indirect impacts caused by the damaged socio-ecological systems. Sustainable development should cope with the development risk due to different natural hazards, and explore new development models under the existing disaster risk reduction ability.

5.Proposal Requirement

·Technical Proposal (Maximum 2,500 words)

The proposal shall be structured using the attached Technical Proposal Template, including the following sections:

  ·Background/ Introduction

-This section should provide brief introduction of the applicants’ organization and background information of the research.

  ·Research Target and List of Research Outputs

  ·Approach and Implementation Plan

-This section should provide technical approach and methodology, work plan, management structure and key personnel, reporting and monitoring, risks/mitigation measures, subcontracting and others. It would be better to include the potential for scale-up and viable exist strategy to increase the probability that relevant activities can be sustained beyond the life of CBDM Phase II. In the sub section of management structure and key personnel, you should propose the structure of your research team, the key expert responsible and list the main collaborate research institutes. If any work would be subcontracted, an explanation of the reason, the percentage of the work and the roles of the proposed sub-contractors is needed.

In addition, applicants should also provide Curriculum Vitae (CV) of Proposed Key Personnel and Work Schedule required as two annexes of the technical proposal. A signed letter of consent confirming participation and capacity of research by all the other institutes if the proposal is collaborative.

·Financial Proposal

The Financial Proposal shall be prepared using the attached standard form. It shall list all major cost components associated with the services, and the detailed breakdown of such costs. All outputs and activities described in the Technical Proposal must be budgeted separately. Any output and activities described in the Technical Proposal but not budgeted in the Financial Proposal, shall be assumed to be included in the costs of other activities or items, as well as in the final total costs. In addition, research funds management method and how to distribute to partners in other countries should be included as well.

6.Selection Criteria

Proposals will be reviewed by independent reviewer for academic impartiality and evaluated with the following criteria foremost:

Criteria Points
a.      focus on disaster management, especially at community level; 25
b.      have proposed outcome relevant to project objectives; 25
c.      promote/ enhance local DRR technology, materials and culture, 15
d.      reflect international collaboration[1] and promote capacity building; 10
e.      involve multi-participation; 10
f.       have the potential of scaling up; 5
g.      meet urgent needs of the emergent disasters; 5
h.     active participation of women and youth. 5

The technical proposal will be assessed under criteria above by at least three independent reviewers. If the rating of the technical proposal does not pass “70”, the proposal will be rejected and the corresponding financial proposal will not be assessed.
The formula for the rating of the Proposals will be as follows:

·Rating the Technical Proposal (TP)= Total Score Obtained by the Offer / Number of Reviewers

·Rating the Financial Proposal (FP)= Total Score Obtained by the Offer / Number of Reviewers

·Total Combined Score= (TP Rating) x 70% + (FP Rating) x 30%


The indicative planning is:

  Stages Date and time or indicative period
a Publication of the call 5th April 2016
b Deadline for submitting proposals 20th May 2016
c Evaluation period May 2016
d Information to applicants June 2016
e Negotiation June 2016
f Signature of grant agreement June 2016
g Starting date of the action June-July 2016

8.Budget Available

·The budget earmarked for each research activity amounts to 10,000-20,000 pounds.

·ICCR-DRR expects to fund five proposals this round.

·ICCR-DRR reserves the right not to disburse all the funds available.

·The fund will be allocated by three installments: the first payment will be made after signing contract; the second payment will be made after the submission of the draft report; the third payment will be made after the final assessment.

9.Proposal Submission

Interested network members are required to complete and submit the following documents:
-Technique Proposal;
-Financial Proposal;

·Proposals should be submitted to

·Proposals and relevant documents must be sent no later than 00:01 GMT+8:00, May 20, 2016.

·Clarifications may be requested not later than 7 days before the proposal submission deadline.

·Proposals must be drafted in English.

·No modification to the application is allowed once the deadline for submission has elapsed.

·The applicant will be informed in writing about the result of the selection process by June.

·Failure to comply with these requirements will lead to the rejection of the application.

·Applicants should take full responsibility for the receiving of the proposal.

10.Awards of Contract

After completing the evaluation process, ICCR-DRR will award contracts to the selected applicants. The selected research activities can be initiated after signing the contract with ICCR-DRR.


Information related to evaluation of proposals and recommendations concerning awards shall not be disclosed to other applicants who submit the proposals or to other persons not officially concerned with the process, until the publication of the award of Contract.
During the evaluation process, tenderers shall not disclose any information related to tender process to agencies and persons not officially concerned with the process.


Requests for further information shall be sent by e-mail to indicating in the subject line “Network Research Activities CFP”.

[1] In accordance with the objective of CBDM programme to encourage collaboration between China, UK, Nepal and Bangladesh, it would be better if the research team is composed of members from these four countries.



Annex 1- Financial Proposal Form

Annex 2- Technical Proposal Template